# Writing a hardware and fittings RFQ in the UAE A hardware request for quotation should identify the component precisely enough that suppliers price the same physical item. Broad descriptions such as. Category: Hardware & Fittings Published: September 13, 2026 Source: https://www.vendoreye.ae/blog/writing-a-hardware-and-fittings-rfq-in-the-uae A hardware request for quotation should identify the component precisely enough that suppliers price the same physical item. Broad descriptions such as heavy-duty hinge or standard handle can conceal differences in dimensions, finish and accessories. Build the schedule with the responsible technical reviewer, then make alternatives and missing information visible in the response. ## Define each line item Record the approved reference or specification, intended application and quantity. Include relevant drawings or sample identifiers. Mark information that remains uncertain and assign someone to resolve it before order release. A supplier should not be expected to invent a technical requirement from an incomplete commercial description. State whether the order permits alternatives. If it does, ask bidders to identify every difference and provide the evidence needed for review. Keep the base offer separate from the alternative so the buyer can compare a common requirement before considering a substitution. ## Clarify quantities and package contents Specify the physical unit and ask suppliers to state their selling unit. Pieces, pairs, sets and packs can produce different totals even when the number on the quotation looks identical. Identify included fasteners or accessories where relevant to the approved specification, without assuming every catalogue package contains the same parts. For several destinations or work packages, include allocation identifiers. Ask whether the supplier will label deliveries accordingly and whether that service affects the price. Clear allocation can reduce receiving effort and help prevent components intended for different assemblies from being mixed. ## Request relevant evidence and availability Ask for the product information required by the technical review and applicable process. Keep specialist requirements with competent personnel rather than attaching a generic certificate demand to every item. The evidence should answer a specific question about the proposed product and use. Require a clear stock and delivery statement. Distinguish available quantities, future supply and any allocation condition. If the programme needs a complete set before work begins, state that dependency so a partial delivery is not mistaken for a usable result. ## Make the commercial response complete Request price, delivery, quote validity and return or correction terms. Ask how shortages and incorrect supply are handled. Include the acceptance route and the person who may approve changes. A well-defined RFQ gives procurement, technical reviewers and receiving staff the same reference, making both award and later discrepancy resolution more reliable. ## Related buying guides - [Comparing UAE hardware supplier quotations](/blog/comparing-uae-hardware-supplier-quotations)- [Best UAE fittings suppliers for joinery packages](/blog/best-uae-fittings-suppliers-for-joinery-packages)- [How to choose a hardware supplier in the UAE](/blog/how-to-choose-a-hardware-supplier-in-the-uae)[Browse all Hardware & Fittings guides](/blog?category=Hardware%20%26%20Fittings). [Find businesses listed under Hardware & Fittings on Vendoreye](https://www.vendoreye.ae/find-vendors?q=Hardware%20%26%20Fittings&term_kind=Category). Check each candidate’s actual offering, availability and relevant evidence. A directory listing is a starting point for evaluation, not an endorsement.