# Writing a UAE workshop parts RFQ with clear condition choices A workshop parts RFQ should identify the vehicle application, component reference and acceptable condition before traders quote. If the enquiry says only. Category: Auto Spare Parts & Accessories Published: September 13, 2026 Source: https://www.vendoreye.ae/blog/writing-a-uae-workshop-parts-rfq-with-clear-condition-choices A workshop parts RFQ should identify the vehicle application, component reference and acceptable condition before traders quote. If the enquiry says only that a replacement is needed, offers may mix new, remanufactured and used items without making the differences obvious. Keep technical suitability with qualified personnel and make each commercial option explicit. ## Provide a controlled technical enquiry Include the vehicle information and part references the workshop's qualified team considers necessary. Add photographs where they help identify the item, but do not treat appearance as fitment evidence. State the repair-job reference so responses remain connected to the correct vehicle. Where the diagnosis or required component is not yet confirmed, describe the enquiry as provisional. Purchasing should not turn a tentative technical question into an order simply because a trader responds quickly. ## Separate condition and source options Ask each supplier to identify the offered part, brand or source and actual condition. Require alternatives to be priced separately with supporting information. The workshop should define which conditions may be considered for the component and have the relevant reviewers assess them. For example, a special-sourced used assembly and a new item may have different return and support terms. Combining them under one price comparison obscures both the technical and commercial decision. ## Request complete delivery and return terms Ask whether stock is held, reserved or obtained after order. State the required delivery location and timing, and request notice of any substitution. Clarify incorrect-part returns, unopened returns, fault assessment and any core-exchange conditions. Where a core is required, identify the eligible component, return process and how the credit is determined under the actual offer. The workshop should know what record will prove that the correct core was handed over. ## Define acceptance and evidence Specify the invoice, part and traceability information required at delivery. Explain that the qualified workshop team will assess the item before installation under its procedures. A signed receipt should not silently confirm fitment or suitability. Before award, reconcile differences in condition, source, availability and support. Carry the accepted option into the purchase order. A useful RFQ gives the parts counter and technician the same understanding of what was bought, rather than leave them to discover that the lowest quotation referred to a materially different component after the vehicle is already waiting for repair. ## Related buying guides - [Comparing new, remanufactured and used parts quotations](/blog/comparing-new-remanufactured-and-used-parts-quotations)- [Best UAE suppliers for garage service-item replenishment](/blog/best-uae-suppliers-for-garage-service-item-replenishment)- [How to choose a UAE spare-parts trader for an independent garage](/blog/how-to-choose-a-uae-spare-parts-trader-for-an-independent-garage)[Browse all Auto Spare Parts & Accessories guides](/blog?category=Auto%20Spare%20Parts%20%26%20Accessories). [Find businesses listed under Auto Spare Parts & Accessories on Vendoreye](https://www.vendoreye.ae/find-vendors?q=Auto%20Spare%20Parts%20%26%20Accessories&term_kind=Category). Check each candidate’s actual offering, availability and relevant evidence. A directory listing is a starting point for evaluation, not an endorsement.