Beneficial Ownership Verification Checklist

Use this working checklist to convert beneficial ownership checklist UAE into a reviewable record. It is designed for completion by a named preparer and an independent approver, with applicability confirmed before evidence is requested.

*Reviewed: 5 October 2026. Owner: __________. Supplier: __________. Risk tier: __________. Review date: __________.*

Completion rules

• Use N/A with rationale rather than leaving an item blank.
• Link or identify the evidence; do not paste unnecessary identity data into the checklist.
• A possible match, missing result or discrepancy requires review, not an automatic pass or fail.
• Every exception needs an accountable approver, compensating control, remediation owner and expiry date.
• Set both an evidence-expiry reminder and event-driven reassessment triggers.

1. Ownership scope

• ☐ Define the exact requirement and confirm whether ownership scope applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to ownership scope; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires ownership scope to be checked again.

2. Direct and indirect holdings

• ☐ Define the exact requirement and confirm whether direct and indirect holdings applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to direct and indirect holdings; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires direct and indirect holdings to be checked again.

3. Control beyond ownership

• ☐ Define the exact requirement and confirm whether control beyond ownership applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to control beyond ownership; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires control beyond ownership to be checked again.

4. Identity evidence

• ☐ Define the exact requirement and confirm whether identity evidence applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to identity evidence; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires identity evidence to be checked again.

5. Unresolved gaps

• ☐ Define the exact requirement and confirm whether unresolved gaps applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to unresolved gaps; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires unresolved gaps to be checked again.

6. Change monitoring

• ☐ Define the exact requirement and confirm whether change monitoring applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to change monitoring; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires change monitoring to be checked again.

Final approval record

Important limitation

This checklist is general information and an operating aid, not legal, tax or regulatory advice. Tailor it to the buyer's legal status, sector, jurisdiction, transaction and policy; obtain specialist review where required.

Continue the workflow in Vendoreye

Use the vendor verification workflow to organise evidence, route accountable review and retain the decision record across the supplier lifecycle.