Data Processing Vendor Checklist for the UAE

Use this working checklist to convert UAE data processor checklist into a reviewable record. It is designed for completion by a named preparer and an independent approver, with applicability confirmed before evidence is requested.

*Reviewed: 5 October 2026. Owner: __________. Supplier: __________. Risk tier: __________. Review date: __________.*

Completion rules

• Use N/A with rationale rather than leaving an item blank.
• Link or identify the evidence; do not paste unnecessary identity data into the checklist.
• A possible match, missing result or discrepancy requires review, not an automatic pass or fail.
• Every exception needs an accountable approver, compensating control, remediation owner and expiry date.
• Set both an evidence-expiry reminder and event-driven reassessment triggers.

1. Jurisdiction and roles

• ☐ Define the exact requirement and confirm whether jurisdiction and roles applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to jurisdiction and roles; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires jurisdiction and roles to be checked again.

2. Data map and lawful purpose

• ☐ Define the exact requirement and confirm whether data map and lawful purpose applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to data map and lawful purpose; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires data map and lawful purpose to be checked again.

3. Security measures

• ☐ Define the exact requirement and confirm whether security measures applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to security measures; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires security measures to be checked again.

4. Sub-processors and transfers

• ☐ Define the exact requirement and confirm whether sub-processors and transfers applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to sub-processors and transfers; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires sub-processors and transfers to be checked again.

5. Incident and rights support

• ☐ Define the exact requirement and confirm whether incident and rights support applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to incident and rights support; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires incident and rights support to be checked again.

6. Return, deletion and audit

• ☐ Define the exact requirement and confirm whether return, deletion and audit applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to return, deletion and audit; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires return, deletion and audit to be checked again.

Final approval record

Important limitation

This checklist is general information and an operating aid, not legal, tax or regulatory advice. Tailor it to the buyer's legal status, sector, jurisdiction, transaction and policy; obtain specialist review where required.

Continue the workflow in Vendoreye

Use the vendor verification workflow to organise evidence, route accountable review and retain the decision record across the supplier lifecycle.