UAE Legal Entity Intake Checklist

Use this working checklist to convert UAE vendor onboarding checklist into a reviewable record. It is designed for completion by a named preparer and an independent approver, with applicability confirmed before evidence is requested.

*Reviewed: 5 October 2026. Owner: __________. Supplier: __________. Risk tier: __________. Review date: __________.*

Completion rules

• Use N/A with rationale rather than leaving an item blank.
• Link or identify the evidence; do not paste unnecessary identity data into the checklist.
• A possible match, missing result or discrepancy requires review, not an automatic pass or fail.
• Every exception needs an accountable approver, compensating control, remediation owner and expiry date.
• Set both an evidence-expiry reminder and event-driven reassessment triggers.

1. Registered identity

• ☐ Define the exact requirement and confirm whether registered identity applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to registered identity; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires registered identity to be checked again.

2. Licence and activity

• ☐ Define the exact requirement and confirm whether licence and activity applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to licence and activity; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires licence and activity to be checked again.

3. Addresses and contacts

• ☐ Define the exact requirement and confirm whether addresses and contacts applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to addresses and contacts; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires addresses and contacts to be checked again.

4. Authority to act

• ☐ Define the exact requirement and confirm whether authority to act applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to authority to act; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires authority to act to be checked again.

5. Tax and bank alignment

• ☐ Define the exact requirement and confirm whether tax and bank alignment applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to tax and bank alignment; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires tax and bank alignment to be checked again.

6. Review and approval

• ☐ Define the exact requirement and confirm whether review and approval applies to this supplier and transaction.
• ☐ Record the legal entity, evidence source, retrieval date and reviewer.
• ☐ Compare supplier-declared information with the authoritative or independent evidence available.
• ☐ Mark the result as verified, supplier-declared, expired, unavailable or unresolved.
• ☐ Escalate material mismatches; record the decision, approver, conditions and next trigger.

Evidence note: Attach only evidence relevant to review and approval; avoid unnecessary personal data. The reviewer should write one sentence explaining what the evidence establishes, one sentence recording any limitation, and the date or event that requires review and approval to be checked again.

Final approval record

Important limitation

This checklist is general information and an operating aid, not legal, tax or regulatory advice. Tailor it to the buyer's legal status, sector, jurisdiction, transaction and policy; obtain specialist review where required.

Continue the workflow in Vendoreye

Use the vendor verification workflow to organise evidence, route accountable review and retain the decision record across the supplier lifecycle.