How to use: adapt this template to your organisation's jurisdictions, sector, risk appetite and delegation of authority. Assign accountable owners and obtain legal or specialist review where required.
| Field | Type | Required | Authoritative source | Validation | Owner |
|---|---|---|---|---|---|
| vendor_id | String | Yes | System | Immutable unique identifier | Data steward |
| legal_name | String | Yes | Official registration | Exact entity match | Vendor master |
| registration_number | String | Yes | Official registry | Country-specific format and lookup | Compliance |
| tax_number | String | Conditional | Tax authority | Authority verification | Finance |
| bank_account_name | String | Conditional | Bank evidence | Legal-name match and callback | Treasury |
| category | Controlled value | Yes | Tenant taxonomy | Exact list or Other | Procurement |
| status | Enum | Yes | Workflow | Controlled transition | Approver |
Related: Vendor onboarding policy guide · Risk-tiering framework · Vendor master governance
General information only, not legal advice. Verify requirements with the relevant competent authority and qualified advisers.